WHS Calendar

You may access the WHS PSO Calendar 📆 here to view a complete schedule of upcoming parent/guardian meetings and events.  

En este Calendario 📆 se encuentran la próximas reuniones y eventos para los padres/tutores. 

Normas de Formalidad para Reuniones de WHS PSO / WSH PSO Meeting Norms of Decorum

 Normas de Formalidad para Reuniones de WHS PSO

 

1. Puntualidad: Llegar a tiempo demuestra respeto por el horario de los demás y la importancia de la reunión. Ser puntual establece un tono positivo y permite que las reuniones comiencen puntualmente.
2. Escucha Activa: Fomenta que todos los participantes escuchen activamente cuando otros estén hablando. Esto incluye evitar interrumpir, mantener contacto visual y evitar conversaciones paralelas. La escucha activa promueve la comprensión y la comunicación efectiva.
3. Respeto por los Turnos de Palabra: Asegúrate de que todos tengan la oportunidad de contribuir a la discusión sin ser interrumpidos o monopolizados. Permite que cada participante hable sin interrupciones, y utiliza un orden de intervención o un sistema de levantar la mano si es necesario.
4. Conducta Profesional: Mantén una conducta profesional durante toda la reunión. Esto incluye abstenerse de usar lenguaje inapropiado, mantener un tono respetuoso incluso durante desacuerdos, y evitar ataques personales o comentarios ofensivos.
5. Enfoque en la Agenda: Mantén el enfoque en la agenda y los objetivos de la reunión. Evita desviarse del tema o distraerte con discusiones no relacionadas. Si surgen nuevos temas, considera si deben abordarse en una reunión separada o en otro momento.

Al adherirse a estas normas, las reuniones pueden ser más eficientes, respetuosas y propicias para alcanzar resultados productivos.

 

 

WHS PSO Meeting Norms of Decorum 

 

1. Punctuality: Arriving on time demonstrates respect for others' schedules and the importance of the meeting. Being punctual sets a positive tone and allows meetings to start promptly.
2. Active Listening: Encourage all attendees to actively listen when others are speaking. This includes refraining from interrupting, maintaining eye contact, and avoiding side conversations. Active listening fosters understanding and effective communication.
3. Respect for Speaking Turns: Ensure that everyone has an opportunity to contribute to the discussion without being interrupted or monopolized. Allow each participant to speak without interruption, and use a speaking order or hand-raising system if necessary.
4. Professional Conduct: Maintain a professional demeanor throughout the meeting. This includes refraining from using inappropriate language, maintaining a respectful tone even during disagreements, and avoiding personal attacks or offensive remarks.
5. Focus on the Agenda: Stay focused on the meeting agenda and objectives. Avoid veering off-topic or getting distracted by unrelated discussions. If new topics arise, consider whether they should be addressed in a separate meeting or at another time.

By adhering to these norms, meetings can be more efficient, respectful, and conducive to productive outcomes.

 

BYLAWS

  

Wahluke High School

Parent Staff Organization

Bylaws Adopted December, 2023 

Article I – Name

The name of the organization shall be the Wahluke High School Parent Staff Organization (WHS PSO) in Mattawa, Washington.  It shall have no affiliation with any state or national organization with similar objectives.

Article II – Purpose

Section A. The purpose of the WHS PSO is to support and enhance the educational experience at Wahluke High School working to:

1. strengthen the relationship between home and school;

2. promote and encourage communication among families, parents, staff, teachers and administration;

3. serve as a source of support for the school with volunteer and financial assistance; and

4. foster goodwill and support for the school in the community at-large

 

Section B. The objectives of the WHS PSO shall be promoted through programs directed toward parents, students, teachers, staff, and the general public; developed through committees, projects and programs; and governed and qualified by the basic policies set forth in the articles below.

 

Article III – Policies

The following are basic policies of the Wahluke High School PSO:

A. The WHS PSO shall be noncommercial, nonsectarian, nonpartisan, and nonprofit.

B.  The WHS PSO shall operate exclusively for charitable, educational, scientific and literary purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

C. The WHS PSO shall cooperate with the school to support the improvement of education in ways that will not interfere with the administration of the school, and shall not seek to control the administrative policies of the school.

D. The name of the WHS PSO and the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to the promotion of the objectives of the WHS PSO.

E.  The WHS PSO shall not directly or indirectly participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office, nor devote more than insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

F. No member of the PSO may speak or write on behalf of the PSO to school district personnel or media, unless authorized to do so by the president(s), principal, executive board or general membership.

 

Article IV – Membership and Dues

Section A.  Any school staff or faculty member and any parent, guardian or other adult standing in loco parentis for a student at the school may become a member of the WHS PSO. 

Section B. The WHS PSO shall conduct an annual enrollment of members, but may admit persons at any time.

Section D. Only members in good standing of the WHS PSO shall be eligible to participate in its business meetings or to serve in any of its elected or appointed positions. A member in good standing shall be in compliance with these bylaws and current with annual dues.

 

Article V – Officers

Section A.  The organization shall function under the general guidance and direction of the Executive Board.  The Executive Board consists of the following positions:

President(s)

Vice President

Treasurer

Secretary

Communication-Outreach Internal/External

 

Section B. The duties of the Executive Board shall be to:

Attend Executive and Regular meetings on a consistent basis,

Transact necessary business in the intervals between meetings of the organization and such other business as needed;

Create standing and special committees;

Present a report at the regular meetings of the organization;

Maintain a description, plan and materials to be handed to successor;

Fill vacancies of officers and chairmen pursuant to Article VI, Section B.

 

Section C. Nominations

A Nominating Committee of five (5) members shall be elected in December for the initial year and the spring.. This committee shall be comprised of two members of the Executive Board, two members of the general PSO and the Parliamentarian.  The Parliamentarian shall serve as the chair of the Committee.  The Nominating Committee shall solicit nominations for the Executive Board from the general membership by written announcement. Nominees selected by the Nominating Committee shall have given consent to nomination prior to nomination, and shall be members in good standing of the WHS PSO. The Nominating Committee shall announce its proposed slate at the March meeting, if possible, and in any event shall post its proposed slate at least seven (7) days prior to the May meeting at which the elections will be held. Posting may be achieved through the PSO email. If an office requires two persons, two names shall be submitted.   Additional nominations for any position may be submitted from the floor at the March meeting following the Nominating Committee’s announcement of a proposed slate.  All such additional nominees must also be members in good standing of the WHS PSO.

 

Section D. Meetings:

Regular meetings of the Executive Board shall be held prior to each regular meeting of the organization. The time, dates and location shall be determined by the Executive Board at the first meeting of the year.

A Majority (2/3rds) of the Executive Board shall constitute a quorum.

Special meetings of the Executive Board may be called by the President(s) or by a majority of the members of the Executive Board.

 

Article VI: Officer Elections

Section A. Elections:

The officers of this organization shall consist of the President(s), Vice Presidents, Secretary, Treasurer and Outreach-Communication Internal/External.

Officers shall be elected by ballot in the month of April.  The election for each office shall be by ballot, unless there is only one candidate for a particular office, in which case election for that office may be by voice vote upon motion from the floor. In the event that the entire slate proposed by the Nominating Committee is unopposed, the election of the entire slate may also be by a single voice vote upon motion from the floor. When needed, the Nominating Committee Chair shall appoint tellers to count the vote. Nominees shall be elected to office by a majority vote of those present and voting and constituting a quorum.

Newly elected officers shall assume their duties on August 1.

Officers shall assume their official duties following on August 1 the close of the school year and shall serve a term of one year or until their successors are elected.

No officer shall serve in the same office for more than two consecutive terms.

 

Section B. Vacancies:

A vacancy shall be declared in any seat on the Executive Board upon death or upon receipt of written resignation from the officer or upon removal of the officer pursuant to Article VI Section C.

If the office of President is vacated for any reason, the 1st Vice President (Membership and Volunteers) can succeed to the office of President until the Executive Board can meet to elect a new President. The Executive Board may elect by majority vote one of the Vice Presidents to succeed to the office of President for the unexpired portion of that term. Vacancies in other elected offices shall be filled by a majority vote of the remaining members of the Executive Board.

 

Section C. Reason to Remove:

By two thirds vote of the Executive Board, an officer or chairman may be removed from office for failure to perform duties or misconduct.  Failure to attend three (3) consecutive meetings of the Executive Board may, at the option of the Executive Board, be grounds for removal. Due notice in writing shall be given to the officer by the President before the removal is voted upon.

 

Article VII: Duties of Officers

Section A. The PRESIDENT shall:

work with secretary to prepare the agenda for meetings of the organization and executive board;

confirm that a quorum is present before conducting any business at any meeting of the organization;

preside over meetings of the organization and executive board;

appoint chairpersons of  nominating, standing and special committees, subject to approval of executive board;

appoint an auditor for previous year’s treasurer’s book

be authorized to sign on bank accounts, but not on a check made out to him/her;

serve as an aide to the vice- president and principal

serve as an ex-officio member of all committees except the auditing and nominating committees;

coordinate the work of all the officers and committees in order that the purpose of the organization be served;

maintain a position of impartiality and therefore shall not vote on any question except in the case of a ballot vote or if there is a tie;

perform such other duties as may be prescribed in these bylaws or assigned by the organization

work with the Treasurer(s) to prepare budget

 

Section B. The 1st Vice President (Membership and Volunteers) shall:

oversee a group of committee chairs related to PSO membership and VIPS defined in the standing rules;

represent those committee chairs to the executive board and communicate relevant information from the executive board to committee chairs as needed;

serve as the primary contact for the principal

maintain a current attendance list;

perform other duties as assigned by the president or organization; and

succeed as President in the event of a vacancy until the Executive Board can fill the position.

 

Section G. Secretary shall:

record and distribute minutes of the general membership and executive board meetings;

have current membership list at all general membership meetings; and

collect and preserve documents and reports of interest to the history of the PSO such as minutes of the meetings, a copy of the by-Laws, important articles, etc. kept in a yearly book for that purpose;

communicate relevant information from the organization to high school liaisons as needed;

collection and distribution of PSO Back to School information;

notify members of upcoming general meetings and agendas;

conduct PSO correspondence;

read important letters at meetings as directed by the president;

present draft of minutes for general and executive meetings on PSO website; and

Post approved minutes on PSO website.

 

Section H. Treasurer shall:

keep an accurate record of all financial transactions of the organizations;

collect and receive all monies of the organization;

deposit money in bank;

disburse funds in accordance with the approval of the executive board or general membership;

be authorized to sign on bank accounts, but not on a check made out to him/her;

prepare a monthly financial report for each meeting;

serve as Chair of the Budget Committee;

present a budget for the year at the August and May Board meeting to be voted on by board members;

ensure that all  state sales taxes are reported and paid in a timely manner; and

ensure that any IRS forms are filed in a timely manner every year;

in addition to the Treasurer and President/Co Presidents the following position can make deposits or have access to the drop safe

 

Section K. General Duties of all officers:

All officers shall maintain a notebook with information pertinent to the office and deliver to their successors this notebook and any other pertinent materials within 15 days following the date upon which their successors assume their duties;

All officers shall make their best efforts to attend all regular and special meetings of the Executive Board and the PSO;

All officers shall perform the duties in these bylaws and those assigned from time to time;

Offices shall assume their official duties August 1 after the election and serve for a term of one year ending the following May 31; and

No officer shall serve in the same position for more than two consecutive terms.

 

Article VIII: Meetings

 

Section A.

Executive Board Meetings. Meetings of the executive board shall be held prior to each regularly scheduled general meeting.  The president, or a majority of the board, with three days notice, may call special meetings of the executive board.

Regular Meetings.  There shall be at least 6 regular meetings of the PSO held during the school year.  Budget meetings may be held in conjunction with one regular meeting in the fall and with the final regular meeting in the spring.  Dates of meeting shall be determined by the executive board with the approval of the principal prior to the start of the school year.  At least seven days notice of a meeting charge shall be given to the members.

 

Section B. Special meetings of the PSO may be called by the President or by a majority of the Executive Board, at least two (2) days' notice having been given.

 

Section C. Eight (8) members shall constitute a quorum for the transaction of business in any meetings of the PSO.

 

Section D.  Board Voting.  Approval by a majority of the board members is necessary before the board takes any proposed action.  Voting is performed by a show of hands, but may be performed by ballot at the request of any board member.  The president(s) does(do) not vote on motions unless there is a tie, in which case he/she places the deciding vote.  The president(s) and parliamentarian may participate on ballot votes.

 

Section E.  Members who disagree with an executive board decision may request the opportunity to present the issue to the general membership for a vote.

 

Section F. Action without a Meeting. Any action required or permitted to be taken at a meeting of the Executive Board or of any committee may be taken electronically.  Such action shall have the same force and effect as if it were approved by a unanimous vote at a meeting thereof, duly and regularly called.

 

Article IX – Standing Committees and Rules

Section A.  Standing Committees are those representing activities that are continuing in the program of the PSO.  Such committees shall be created or abolished by the Executive Board.  Special Committees shall be created as deemed necessary by the Executive Board.

Section B. The newly elected president(s) together with the newly elected officers shall appoint the chair positions.  Chairs shall assume their official duties at the close of the school year and serve for a term of one year.

 

Section C. All chairs shall submit a plan of work to their respective Vice President for approval, attend meetings of the organization, perform duties outlined in these bylaws and others that may be assigned, and deliver to their successors all official material in a timely manner so the duties will continue without interruption.

 

Article X – Finances

Section A.  The fiscal year shall begin July 1 and end June 30.

 

Section B.  An audit committee consisting of no more than three (3) members shall be appointed by the Executive Board before the last meeting of the year  The audit committee shall review the books and records of the PSO and report to the PSO at a meeting at the beginning of the next school year.

 

Section C. Any donation received and not designated for a specific purpose, shall go to the general operating fund.

 

Section D. Non-budgeted expenses in excess of five hundred dollars and up to one thousand dollars must be approved by a majority vote of the Executive Board.  Non-budgeted expenses in excess on one thousand dollars must be reviewed by the Executive Board prior to being presented for vote to the general body.

 

Section E. Two authorized signatures shall be required on checks over the amount stated in the standing rules.  Authorized signers shall be the president(s), treasurer and assistant treasurer. That person may not sign a check payable to one of the authorized signers.

 

Section F. Funds raised shall not be used for personal benefit of PSO Officers and chairs.

 

Article XI – Parliamentary Authority

The rules contained in the latest edition of Robert's Rules of Order Newly Revised shall govern meetings when they are not in conflict with the organization’s bylaws.

 

Article XII – Amendments

Section A. These by-laws may be amended at any general meeting of the WHS PSO by a two-thirds vote of the members present and voting and constituting a quorum, provided that the proposed amendment is also approved by a majority of the Executive Board and that written notice of the proposed amendment shall have been given at the previous general meeting. A written copy of the proposed amendment(s) shall be made available for examination in the school office during the period between the meeting where notice is given and the meeting where the vote is taken.

 

Section B. The requirements for adoption of a revised set of by-laws shall be the same as for the adoption of an amendment to the by-laws.

 

Section C.  A By-Laws Committee shall be formed at least every two (2) years for the purpose of creating and submitting for approval a new revision of these by-laws. A By-Laws Committee may otherwise be formed as a special committee as deemed appropriate by the Executive Board.

 

Article XIII – Dissolution

Section A.  The organization may be dissolved with previous notice (14 calendar days) and a two- thirds vote of those present at a general membership meeting.

 

Section B.  Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership’s approval, spent for the benefit of Wahluke High School.

 

Wahluke High School Parent Staff Organization 

 

I. Standing Rules

1. There shall be at least 6 regular meetings of the PSO held during the school year.

2. Executive Board Meetings shall be held prior to each general meeting

3. Dates for general membership and Executive Board meetings shall be announced by the Executive Board at the beginning of the school year.

 

II. Committee Organization

The PSO has the following standing chairs/committees:

 

PSO Initiative 

Hospitality

ASB Clubs

WHS Athletic

PBIS

Warrior Journeys

Graduation Classes (class of 20XX)

CTE

Grade Level Reps

Bingo

Birthday Marquee

Socials

Food Truck Festival

Book Fair

Box Tops

Rewards Program

Booster Club

Invest Ed

Publicity

Social Media

Outreach/Recruiting

Community Involvement

Panda Camp

Parent/Student Education

School Store

School Supply

Wahluke Community Coalition

Wahluke Graduate

 

III. Special Committees

Special Committees are:

a. Audit

b. Nominating

c. Budget

 

IV. Liaisons

1.  Athletic Department Liaison

 

V.  Finances

1. Payment of all PSO expenses shall be by check or by Bill Pay from the WHS PSO depository account bank.  No blank checks will be issued.  A payment request form must be filled out in its entirety, signed by the committee chairperson and submitted with an original receipt or invoice, before a check will be issued.  All school improvement spending must be approved via email or in writing by the school principal.

2. Payment of expenses greater than $2500 will require two signatures or email approval to the Treasurer from the PSO President(s) for payments initiated via Bill Pay.

3. Expenses ranging from $500 to $1000 not covered in the budget will require majority approval from the Executive Board.  Expenses over $1000 must have general PSO approval voted on at a meeting.

5. PSO will honor or remember staff members or their immediate family members with an honorarium at President’s discretion.

6. Expenditures for gifts and incentives not covered in the budget will require majority approval at a PSO executive board meeting.

7. The Executive Board will ensure, when possible, that money will be budgeted for the next fiscal year to maintain the account and provide funds for summer and start-up activities.

8. All efforts shall be made to spend monies above the minimum carryover by the end of the current fiscal year, unless the general membership has approved carryover for a specific use during the next fiscal year at which point the monies will be voted into a retained earnings account.